Privacy Policy

Last Updated: December 2025

1. Information We Collect

When you register for SARSYC VI, submit an abstract, or use our website, we collect:

• Personal information (name, email, phone number)
• Organization and country information
• Dietary restrictions and accessibility requirements
• Abstract submissions and associated files
• Website usage data (via cookies and analytics)

2. How We Use Your Information

We use collected information to:

• Process your conference registration and abstract submissions
• Send conference updates and important announcements
• Provide personalized conference experience
• Improve our services and website
• Generate anonymous statistics for reporting

3. Data Protection

We implement appropriate security measures to protect your personal data, including:

• Encrypted data transmission (HTTPS/SSL)
• Secure database storage
• Access controls and authentication
• Regular security audits

4. Your Rights

You have the right to:

• Access your personal data
• Correct inaccurate information
• Request deletion of your data
• Opt-out of marketing communications
• Object to data processing

5. Cookies

We use cookies to enhance your experience, remember your preferences, and analyze website traffic. You can control cookie settings in your browser.

6. Third-Party Services

We use third-party services including:

• Google Analytics (website analytics)
• Email service providers (for notifications)
• Cloud hosting providers (for data storage)

7. Data Retention

We retain your data for the duration of the conference cycle and up to 2 years after for archival and future conference planning purposes. You may request deletion at any time.

8. Contact Us

For privacy-related questions or requests, contact us at:
Email: privacy@sarsyc.org
Address: SAYWHAT Regional Office, Windhoek, Namibia

9. Changes to This Policy

We may update this privacy policy from time to time. Changes will be posted on this page with an updated revision date.